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Business Environmental Guide

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Contents

1. Introduction

  • What are the benefits of Environmental Management?
  • How is the Guide Structured?
  • Environmental Issues for some of Edinburgh’s Businesses

2. Cost Savings

  • Improving Energy Efficiency
  • Waste Minimisation
  • Company and Employee Transport

3. Minimising Commercial Risks

  • Legal Compliance
  • Pollution Prevention & Site Management

4. Improving Your Competitive Advantage

  • Meeting Customers’ Environmental Expectations
  • New Market Opportunities
  • Planning for the Future

5. Making Things Happen

  • Involving Employees
  • Environmental Policy & Action Plan

6. Useful Contacts & Publications

  • Organisations
  • Other useful publications

Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

1. Introduction    

It is possible that you have already had to address one or more environmental issue in relation to your business before now. It is also probable that you are too busy with day to day issues to be able to spend much time on environmental management.

This guide has been produced specifically to help the overworked manager realise the commercial benefits of good environmental practice. It applies whether you are offering a service, running a shop or manufacturing a product.

 1.1 What are the commercial benefits of improved Environmental Management? [Back to Start of Section]

    • Cost Savings - through waste minimisation, energy efficiency and improved water management.
    • Minimised commercial risks & liabilities - by meeting regulatory requirements and preventing pollution.
    • Improved Competitive Advantage - by meeting customers’ environmental expectations and by developing products and services with associated environmental benefits.
    • Improved employee satisfaction -  by involving and motivating staff in environmental improvement projects.

1.2 How is the Guide Structured? [Back to Start of Section]

This 'Web Guide' has been adapted from the printed published version.  The next four sections provide more detailed advice and practical suggestions to help you to realise the business benefits under the headings: Cost Savings; Minimising Commercial Risk; Improving Your Competitive Advantage and Making Things Happen. The final section contains contact details of helpful organisations and useful publications. Throughout the guide 'brown' tables give guidance and the 'green' tables give examples of benefits achieved in practice. Links to the start of the main sections are supplied at the beginning and end of each section and there are internal links within each section to the various sub sections. A 'hard' copy of this guide can be obtained  by downloading it using the link above.

1.3 Environmental Issues for some Businesses [Back to Start of Section]

In order to help you identify some of the environmental issues that might be relevant to your business a table containing an overview of some of the environmental issues for businesses is included on a separate page. It is not a comprehensive list but should help you get started.  Click here to aess this table


Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

2. Cost Savings

Even for a small business a reduction in operating costs can significantly improve profitability. Several demonstration projects have shown that substantial savings are possible, through both energy management and waste minimisation. As an example, the Lothian based Waste Minimisation and Environmental Management Initiative has identified over £200,000 savings for small businesses. Furthermore there are many examples of businesses that have achieved savings without the need for major capital investment.

Cost savings can be achieved through any of the following:

2.1 Waste Minimisation [Back to Start of Section]

Waste is the use of energy, materials and labour for activities, which do not add value to the product you make or the service you provide to your customers. Many companies found that simple analysis of the process can help identify opportunities for significant savings. Such savings go straight to the bottom line.

Waste Minimisation

Recommended Actions

General

Recent initiatives such as the East of Scotland Waste Minimisation Project have consistently demonstrated that companies underestimate the full cost of their waste

The Environmental Technology Best Practice Programme research suggests that savings equivalent to 1% of turnover are often easily and cheaply achievable through waste minimisation programmes

 

  • Investigate opportunities to:
    • avoid or reduce wastes as a first priority

and then to:

    • re-use your wastes
    • recycle your wastes
  • Contact the Business Environmental Partnership for practical advice on waste minimisation

Water

Employees often regard water as a free resource, particularly when undertaking washing processes

The costs of water and effluent disposal have both risen sharply over the last few years and is expected to continue to rise in the near future

 

  • Review washing operations to see if there is any scope to reduce water use for example by using spray head taps
  • Ensure there are no water leaks, including underground pipes
  • Consider installing controllers and other water saving devices


Some actual examples of benefits achieved in practice

The East of Scotland Waste Minimisation Project, co-ordinated by (then) East of Scotland Water had, by June 2000, achieved actual savings of over £4m in participating companies. The demonstration project assisted 8 full member companies and 36 associate members. A second phase of the project is known as REAP.


A waste minimisation audit of textile manufacturer Halley Stevensons uncovered potential to improve their wax process line. When implemented, this will achieve annual cost savings of over £2,000, with a payback period of less than one year.


Iron foundry Ballantines generated 25 tonnes of waste sand per week, which it was unable to reuse. Investigation found Encore, an aggregaterecycling company, which is able to utilise waste foundry sand as an aggregate mix. This mutually beneficial relationship saves Ballantines an estimated £1,000/year in disposal costs, plus waste licensing and transport costs.


An environmental review at Waddies Print Group identified potential savings of over £45,000 per annum, were ink supplied in new cartridges rather than the traditional tins. Trials have indicated a substantial reduction in wasted ink, less requirement for special waste disposal, and a lowered legal responsibility with regard to waste.


Highlander Snacks conducted a review of waste in 4 areas: product waste, water, gas and electricity. Potential annual savings could be approximately £30,000 through recommended initiatives. £25,000 savings was quickly achieved.


Malt extract manufacturers Scotmalt employed an undergraduate student, through the annual Environmental Placement Programme, to undertake some monitoring work. They have now realised costs savings in the region of £60,000 per annum through reduced water and energy wastage.


2.2 Improving Energy Efficiency [Back to Start of Section]

The cost saving benefits of energy management have been well publicised. There are often practical opportunities to reduce costs that do not require any capital investment, through good housekeeping and staff awareness. As shown here there are many opportunities for smaller businesses as well as the larger organisations.

The following table provides some initial guidance. Further advice and information is available from the Scottish Energy Efficiency Office, The Energy Efficiency Advice Centre and the Business Environmental Partnership

Energy Recommended Actions
General

Useful analysis can be undertaken using data from energy bills

Savings of between 10% and 20% of energy costs are generally easily achievable from low cost or zero cost measures

Staff awareness and participation is often critical in ensuring the success of energy improvement plans

 
  • Use the energy bills to identify the scope for savings
  • Make someone responsible for energy management
  • Raise staff awareness of energy issues and provide training where appropriate
  • Contact one of the organisations listed in Chapter 6 for more detailed advice and information
Energy Purchasing

The markets for electricity, gas, oil and propane have all become more competitive and there is now a wide range of suppliers. Many companies have been able to reduce their energy costs by as much as 20% by negotiating with the various suppliers

 
  • Check to make sure that the best tariff has been negotiated / consider joining a buying group
  • Ensure contract conditions are assessed carefully as they can be as important as the tariff itself
Heating & Hot Water

Heating typically accounts for about half the energy used in offices. Heating costs rise by almost 10% for each 1° C of additional heating

Cost effective controls are now available that can determine the optimum heating period needed in the morning to match weather conditions

Savings of 5% - 10% can often be achieved by checking and optimising gas boiler efficiencies

 
  • Turn down thermostats instead of opening windows.

  • Check windows and doors for draughts and heat loss

  • Set air conditioners to switch on only when temperatures reach a defined temperature

  • Ensure that there is a regular maintenance schedule for heating equipment and include efficiency checks on any gas or oil boilers

Lighting

Energy efficient lights typically use only 20% of the electricity of a conventional tungsten filament lamp

Slimline fluorescent tubes use up to 30% less electricity to run compared to standard 38mm tubes

One fluorescent tube with a good quality reflector provides nearly the same amount of light as two tubes without a reflector

 
  • See if there are ways which would enable you take more advantage of natural light
  • Where possible, replace tungsten lamps with compact fluorescent lamps.
  • Ensure that lights are not left on unnecessarily / Consider fitting sensors to control lights
  • Ensure lamps & fittings and roof lights are clean
Machinery & Equipment

Compressed air is a very expensive form of energy. A 3mm diameter hole in a standard industrial compressed air system can cost as much as £420 per annum.

A photocopier left on overnight wastes enough energy to make 5,300 A4 copies

 
  • Ensure there are no leaks in any of the compressed air lines or equipment.
  • Only use compressed air if absolutely necessary
  • Ensure energy savings features on computers and photocopiers are activated.


Some actual examples of benefits achieved in practice

Moredun Research Institute identified potential annual savings of £10-15,000 through relocating and rationalising freezers, improved lighting controls, more efficient scheduling of steam generators and recycling water.


An investigation into energy use at Bell Bakers identified £17,000 potential annual cost savings, of which over £8,000 required little or no capital expenditure.


Dalhousie Castle Hotel installed a new heating controller in all bedrooms following a trial which demonstrated 24% costs savings. Energy efficiency measures will soon achieve a further £12,000 pa in savings.


Tourist attraction Edinburgh Butterfly and Insect World must maintain high operating temperatures to preserve stock. A recent essential refurbishment of the glasshouse, substituting a polycarbonate material, has reduced heat energy requirements by 25% and offered greater protection for the insects during a recent severe winter.


2.3 Company and Employee Transport [Back to Start of Section]

With rising fuel costs and increasing congestion, transport issues have become increasingly important for businesses. In addition to the need to use fuel efficiently, a co-operative attempt to reduce congestion will help to improve delivery efficiencies, reduce delays and wasted time, and may reduce employee stress, illness and absenteeism.

Transport

Recommended Actions

Company Vehicles

Petrol and diesel consumption figures for vehicles can be readily checked by simple monitoring

Good driving techniques can reduce consumption by 20%. They also reduce the number of accidents

Train journeys may take longer but the time can be used constructively to read reports and prepare for meetings

 

 

 

  • Regular servicing, including tuning, will save money and reduce exhaust emissions. Ensure tyres are checked regularly and steering realigned if tyre wear is noticed

  • Encourage your employees make more use of car pooling or sharing
  • Check to ensure that you are using the most cost effective methods of transport for goods
  • Ensure routes are planned efficiently

Employee Travel & Commuting

The optimal management of travel benefits both employer and employee

    • parking provision is very expensive
    • for the employee, commuting has a monetary cost as well as a time value
    • for the employer, there is the cost associated with work related travel as well as the employee time lost during travel

 

  • Consider providing incentives for employees to use public transport, cycle or walk such as interest free loans for season ticket/bicycle purchase
  • Provide maps, timetables, lockers, as well as shower and change facilities for employees using public transport or cycles
  • Contact Edinburgh Chamber of Commerce & Enterprise for a copy of their guide ‘The Way to Work’

Some actual examples of benefits achieved in practice

Agilent Technologies developed a package of measures to encourage employees to consider alternative modes of travel to work, including promotion of bus and rail, facilities for cyclists and Priority parking spaces for carsharers. The Travel Plan achieved a 5% reduction in solo-occupancy car trips.


Supported by West Lothian Council and the Chamber of Commerce, the Kirkton Campus Green Commuting Forum was set up to lobby transport providers and to work together to promote and perhaps provide better public transport to the area.


City Couriers provides an environmentally friendly courier service including speedy city cyclists and gas powered vans. Not only are harmful emissions significantly reduced, gas is cheaper than other fuels. Benefiting from this unique approach, City Couriers have already established an impressive client list, which includes many of Scotland’s top companies.


The Royal Bank of Scotland post a wealth of transport information on their intranet site, which also incorporates a matching facility for employees to car-share to their Gyle offices.



Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

3. Minimising Commercial Risks

It is essential that your company is aware of, and complies with, both current and future legislation, to avoid the expense of dealing with costly clean up and/or other penalties. Ensuring that environmental risks are effectively managed is also critical in minimising the associated commercial risks. The main areas of concern are

Some actual examples of benefits achieved in practice

A review of the effluent treatment system at Dage Precision Industries recommended low cost measures to reduce effluent and extend the life of equipment. Not only will this ensure compliance with Scottish Water standards, but it could potentially avoid capital expenditure of up to £100,000 on a new treatment plant.


An investigation was conducted at Deans Finishing to identify sources of zinc in the effluent, to avoid the need to purchase an effluent treatment plant. The solution was to change the process, enabling the company to meet discharge consents, produce a better quality product and save £10,000.


Empteezy, manufacturer of plastic and steel storage systems, reduced air emissions by 60% through use of alternative coatings, solvent recovery and varying type range and finish of products. Cost savings of over £9,000 have also been achieved.


Prompted by an environmental questionnaire from a major supplier, Duneill Engineering conducted a review which suggested measures to minimise environmental risk and tighten legislative compliance. They also developed posters to raise employee awareness of environmental responsibilities. The customer was so impressed they wrote to complement Duneill on their achievements.


3.1 Legal compliance [Back to Start of Section]

Environmental regulation is a complex and rapidly changing area. In general, the regulations exist to prevent the release of potentially damaging materials in quantities that are harmful to either the public or the environment. Even if you are not a manufacturer, environmental regulations and standards may still be relevant to you.

The regulations operate in two broad ways - regulations that prevent harmful actions (dumping of asbestos waste for instance) and licenses that control actions so no harm is caused. You need to be aware of what you must not do, and what actions require a licence. This section gives a broad guide but expert guidance is required if you think your business may be affected. The regulating authorities can offer some assistance, but an environmental consultant should be used to obtain full advice on how the regulations affect your business.

What the current Regulations cover:

Those particularly affecting small businesses include:

  • Disposal of waste from business operations

You must ensure your waste is disposed of legally and that it is removed by a registered carrier, though you may in general transport your own waste to a disposal site. Transfer Notes are required to demonstrate that waste has been passed on correctly. Some hazardous wastes such as used solvents require special documentation.

  • Receiving, treating and disposing of waste materials

Businesses dealing with waste must be licensed. You also have a duty of care to ensure others who buy, sell or transport your waste are doing so legally and that the waste in your care does not escape or harm the environment or the public.

  • Recovery of Packaging Waste

if your turnover exceeds £2 million and you handle more than 50 tonnes of packaging material in a year then you may have to register your business and recover a percentage of your packaging waste.

  • Disposal of liquid waste to sewers and rivers

Trade effluent which includes discharges from vehicle washing, can only be discharged to sewers with the permission of East of Scotland Water, who may prohibit some chemicals and charge for disposal. A consent is required to discharge water to a river (including drains which lead to rivers). You can be prosecuted if you pollute a river or stream and may have to pay for clean-up work - not knowing where your drains lead is not an excuse.

  • Emissions to the air (dark smoke, grit and dust from industrial processes)

The Clean Air Act 1993 prevents gross pollution of the air from industrial processes. Some more polluting industrial processes are controlled by the Environment Protection Act. If excessive dust, fumes, or odour is created you may cause a statutory nuisance and your local authority may serve a notice on you to stop.

  • Emissions of solvents (e.g. degreasers, paints etc.) and other volatile substances

If significant quantities of these materials are used you may need to register your process or reduce usage.

  • Some Industrial Processes

Those that have a particular impact on air quality (small waste incinerators and vehicle body shops for example) are known as Part B processes under the Environment Protection Act and have to have an authorisation to operate. They are specified in the Environmental Protection (Prescribed Processes and Substances) Regulations 1991, available from the Stationery Office.

  • Use of radioactive sources (such as some non-destructive testing equipment)

These must be registered and their disposal must be authorised, though some low activity sources are exempt.

Future regulations are likely to cover more industrial processes (including poultry farms), disposal of certain types of used product (particularly electrical goods and cars), recovery of petrol vapour from filling stations and abstraction of water from rivers and underground.

Who regulates what

Scottish Environment Protection Agency (SEPA) Contact: 0131 449 7296

    • Movement of waste
    • Waste storage and disposal sites
    • Discharges to rivers (this may include your surface water drainage)
    • Operation of large industrial processes and some smaller ones that have an important impact on air quality (such as small waste incineration plants and vehicle body shops.)
    • Radioactive sources
    • Registering of packaging waste producers

Scottish Water Contact: 08457 420 420

    • Discharges to public sewers

Local authority

    • Public health issues, emissions to atmosphere, noise and other nuisance

Legal compliance

Recommended Actions

There are many organisations that can help to identify the legal issues relating to business activities.

The Duty of Care Regulations are relevant to all businesses which produce waste including offices and the self employed

The regulatory authorities are willing to offer practical advice and guidance and many companies have found that working in partnership often leads to benefits for the company as well as the environment

 

  • Find out more about the regulations relating to your business by contacting:
    • your trade association
    • The Envirowise free Helpline
    • The Institute of Environmental Management
    • SEPA / Scottish Water / The Local Authority
  • Regularly check to make sure that you are up to date with new regulations

3.2 Pollution Prevention & Site Management [Back to Start of Section]

Pollution Prevention is an approach which evolved in the manufacturing industry. Its principles have now spread to the service sector. Prevention is about identifying potential environmental risks and managing them to ensure they do not materialise.

Pollution Prevention will help to:

    • reduce environmental risks & associated commercial liabilities
    • obtain cheaper insurance cover
    • avoid insurance and financial implications from pollution prosecution
    • reduce waste / emissions and associated costs
    • contribute to a positive image / improve employee relations

 

Pollution Prevention & Site Management

Recommended Actions

Many environmentally hazardous chemicals are still widely used even in small businesses. Responding to the concern, the chemical companies are now producing alternatives such as citrus based cleaning agents, low solvent paints and bacteriological alternatives to chemical pesticides

As well as ensuring that environmental risks are effectively managed it is good practice to prepare practical emergency and spillage procedures. Even small spillages of oil or cleaning solvents can be expensive to clean up, particularly if they pollute water

A well maintained site will help create a good impression with staff, customers and the local community

  • Review chemical and waste storage and handling and ensure all environmental risks are minimised. For example, by ensuring that oil containers are bunded
  • Develop spillage and emergency procedures and ensure that all staff are aware of these
  • If your business uses refrigeration or air conditioning equipment or solvents for cleaning, check to see if they contain ozone depleting substances, i.e. CFC’s, HCFC's or halons. If so, you may need to find an alternative
  • If you use any other hazardous chemicals, check with your supplier to find out if there are any alternative, less environmentally damaging, substances
  • Check your insurance policy

 


Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

4. Improving Your Competitive Advantage

As well as ensuring that your company is efficient in the manufacture of your product or the delivery of your service, there are a number of other ways in which environmental management can contribute to your competitive advantage. The following areas will be considered:

4.1 Meeting Customers’ Environmental Expectations [Back to Start of Section]

Customers are showing increasing interest in the environmental performance of the businesses from which they purchase goods or services. This applies both to the general public as well as commercial customers and can take the form of informal assessments or more formal questionnaires. Some organisations such as the larger companies are also including environmental sections within their tender process.

It is clearly important for any business to be able to respond positively to such interest. Taking the initiative by addressing the environmental issues relevant to your business and by developing an Environmental Policy will help to ensure that you are able to meet your customers’ environmental expectations.

Some actual examples of benefits achieved in practice

Paragon Inks, a small UV Ink manufacturer, has both exceeded customers expectations and achieved competitive advantage by providing a value added service which reduces customers waste disposal costs and generates a profit for Paragon Inks.


Paterson SA is the first hairdressing chain in Scotland to develop an environmental management programme. The programme, which includes targets for waste and energy, was partly based on questionnaire research with their customers. To demonstrate their commitment, a copy of their Environmental Policy is displayed in all salons.


Following an environmental review, K&I Coachbuilders became the first Scottish company to achieve the Vehicle Builders and Repairers Association‘s quality standard XL incorporating ISO9002, which includes environmental management.


Recognising the growing interest of overseas visitors in environmental issues, the Scottish Tourist Board have developed the Green Tourism Business Scheme to help guest houses and hotels improve and demonstrate their environmental performance.


 4.2 New Market Opportunities [Back to Start of Section]

The environmental sector is regarded as having significant potential, both for conventional businesses that introduce environmental features into their products or services, as well as those which specialise in environmental goods and services.

Some actual examples of benefits achieved in practice

Electronics company Thistle Design, designed and produced an integrated system for water level monitoring. The environment sector has subsequently become one of their main markets, representing 1/3 of turnover, and additional future orders are estimated at £12,000 per year.


Recognising the lack of economically viable applications for waste glass, Mac-Glass Recycling developed products from cullet unusable by the container industry. The company now produces a range of products using waste glass as an alternative to sand, transforming the business from a collecting/sorting operation.


The Caledonian Tree Company developed an innovative root enhancement system made from post-consumer recycled plastic. With support from Midlothian Council the company relocated manufacturing to Scotland where it will further develop the product range.


Living Water has clients throughout the UK for their natural treatment systems.  As well as treating waste waters, the reed beds and constructed wetlands attract wildlife and become attractive features in their own right.


4.3 Planning for the Future [Back to Start of Section]

With so many issues to be addressed on a day to day basis, businesses rarely have time to take a step back and plan for the future. When opportunities arise, it is important to consider the environmental factors which could be relevant to your business, as part of the planning process.

As examples:

    • Following the introduction of the Landfill Tax and the Climate Change Levy, it is expected that the Government will introduce other tax measurers such as:
      • an aggregates tax on raw material extraction
      • reductions in VAT for further energy saving materials and actions
      • incentives to promote the use of natural gas for vehicles
    • The development of new environmental technologies might make conventional technologies obsolescent

From a wider perspective, as governments and others respond to the challenge of Sustainable Development it is essential that small businesses evaluate the implications from a strategic perspective to ensure survival and take advantage of new business opportunities.

One useful method to help you identify possible factors which need to be considered involves analysing possible trends under the five headings: 

Political / Legal Policy initiatives, new regulations

Economic Tax incentives, least cost production

Socio-cultural Population demographics, lifestyle changes, attitudes, consumerism

Technological New technological developments, rate of obsolescence

Environmental Product/service design, efficient processes, waste minimisation, Producer Responsibility initiatives

 

Gaining a Competitive Advantage

Recommended Actions

It is becoming increasingly common for organisations to ask their suppliers for copies of their environmental policies and evidence that they are complying with environmental regulations

Many companies are now actively responding to the environmental challenges affecting their industry by developing new products and services with associated environmental benefits

  • Ensure that you are in a position to meet any of your customers environmental demands
  • Develop an Environmental Policy (see Section 5.2)
  • Explore opportunities to build partnerships with suppliers to help reduce environmental impacts
  • Assess the design of your product / service from an environmental perspective and evaluate potential of any opportunities to strengthen the environmental features and to exploit new market opportunities. As example, design products:
    • to have a long life
    • to be easily repaired
    • to be energy efficient
  • Incorporate environmental considerations into business planning

 


Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

5. Making Things Happen

From a business perspective, it is essential that you are efficient in your use of resources and comply with those regulations which relate to your activities. As discussed in the previous chapter, it is beneficial to address the wider environmental issues to help maintain and enhance your business competitiveness.

Those companies which most successfully realise the benefits of environmental management:

Many companies are also developing Environmental Management Systems as an effective method of managing the environmental aspects relating to their businesses.

Some actual examples of benefits achieved in practice

Building on existing good environmental practice, Capital Cooling prepared an Environmental Policy to demonstrate their commitment to continual improvement. They have now recruited a new employee to further develop the environmental management system.


Napiers, the Edinburgh based manufacturer and retailer of natural medicines, creams and ointments already employ a number staff who are very environmentally aware. Largely on their own initiative, the staff have developed an Environmental Improvement Plan and have shared the responsibilities for implementing the plan. Not only does this help to meet their customers’ demands for high environmental standards, it has also developed a strong sense of pride amongst the staff.


Alba Trees put key staff through an environmental training session as a first step in development of their environmental management system. Work is ongoing towards ISO 14001 accreditation which will further enhance the company‘s credentials in a market that is very aware of the issues.


Macmerry Industrial Estate, was surveyed by an Environmental Placement Programme student to identify key issues, as part of an environmental awareness raising initiative The Macmerry Sustainability Partnership has now been established with East Lothian Council, Power Systems Scottish Power and Scottish Water to help businesses benefit from the opportunities identified.


5.1 Involving Employees [Back to Start of Section]

Employees are often an excellent source of ideas for environmental improvements and can often be motivated by being involved. Furthermore, their active support is going to be critical if the business is to successfully implement improvement plans. Personnel development programmes such as Investors in People provide an excellent framework within which to incorporate environmental training.

Encouraging and raising awareness of environmental issues with employees will both motivate and encourage staff loyalty, as well as helping you to realise the wider commercial benefits of environmental management.

5.2 Environmental Policy & Action Plan [Back to Start of Section]

An Environmental Policy is a formal commitment, which sets out your approach to the environment and your longer term objectives. It should be promoted to employees, customers and any other stakeholders in your business. The policy should include a commitment to meet all relevant regulatory and legislative requirements plus a commitment to continual environmental improvement.

In order to ensure that the Policy is implemented, it is a good idea to develop an Environmental Action Plan. The plan will include more detailed objectives, agreed by management and staff, and will be reviewed regularly.

It is likely to be most effective if the objectives and targets are measurable and realistic, and if responsibilities and resources are allocated to each objective, with target dates for completion.

Making things Happen

Recommended Actions

Many organisations, publications and consultants give practical guidance on the development and implementation of environmental policies and action plans, as well as the development of more formal environmental management systems

It is often a good idea to run staff awareness programmes and to establish environmental action teams to help get the employees involved

The Institute of Environmental Management has recently been established to support the professional development of environmental managers

  • Assign environmental responsibilities
  • Develop an environmental policy and action plan
  • Ensure that employees are actively involved in any environmental initiatives
  • Incorporate environmental training within staff development plans
  • Communicate your environmental achievements to staff, customers and the local community
  • Consider the development of an environmental management system
 

 

Example Environmental Policy

This is to certify that the management and staff of

mocklogo.gif (2512 bytes)

Recognise the importance of the environmental issues relating to their business and are committed to:

  • Meet or exceed regulatory requirements

  • Minimise the use of materials, water and energy.

  • Minimise wastes produced in all parts of the business

  • Minimise the environmental impact of our transport operations

  • Assess the environmental impact of all our operations on a regularly basis

  • Continuously improve our environmental performance.

  • Work with customers and suppliers on the environmental issues relating to our activities

  • Involving all staff in the implementation of this policy.


Signed:                                                     Date:

Managing Director

 


Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

6. Useful Contacts & Publications

6.1 Organisations [Back to Start of Section]

Listed below are just some of the organisations that can provide information and advice to help you with any of the various environmental issues relating to your business.

Biowise Biotechnology at work
Helpline Tel: 0800 432 100
www.dti.gov.uk/biowise
Biowise aims to help companies find biotechnology solutions to industrial problems including treatment of effluents/emissions and the remediation of contaminated land. Biowise can provide both advice and information.
Business Environmental Partnership
Tel: 0131 654 1234
www.met.org.uk/bep
The Business Environmental Partnership (BEP) can provide free advice and practical assistance to help businesses with waste minimisation and environmental management. The BEP can also provide supervised student placements through the Environmental Placement Programme which is run in association with the Shell Technology Enterprise Programme (STEP).
Building Research Establishment (BRE)
Tel: 01923 66 44 61
www.bre.co.uk/waste
BRE provides information and advice on the impacts of buildings and their components on global, local and indoor environments. Also provides information on the availability and demand for construction and demolition waste.

Chambers Of Commerce

Edinburgh Chamber of Commerce
Tel: 0131 477 7000

Midlothian Chamber of Commerce and Enterprise
Tel: 0131 654 1234

West Lothian Chamber of Commerce
Tel: 01506 777937

Chambers of Commerce provide a local forum for business. Services include business support and advice, guest speakers and events, visits to interesting locations, networking opportunities, business training, and affinity schemes.

 

DETR/DTI Joint Environmental Markets Unit (JEMU)
Tel: 0207 215 1078
www.dti.gov.uk.jemu
JEMU aims to provide industry with details of opportunities available for exporting to overseas environmental markets. JEMU currently holds a database of 5,000 UK suppliers of environmental goods and services.
Energy Savings Trust
Tel: 0131 244 7683
www.est.org.uk
Manages various programmes to encourage energy savings. Can provide grants, rebates or loans to assist with e.g. installation of energy efficient heating and lighting, and conversion to cleaner fuel vehicles.

Environment and Energy Helpline
Tel: 0800 585794

Free information and advice on every aspect of environmental and energy management, either immediate solutions to urgent problems or longer-term strategies for achieving lower costs and higher profits.

Environment Council
Tel: 0207 836 2626
www.the-environment-council.org.uk

The Environment Council has established the ‘Conservers at Work Scheme’ which provides support to individuals who want to improve their company’s environmental performance. The Council also publishes an Environmental Handbook and the ‘Who’s Who in the Environment Scotland’.

Envirowise
Tel: 0800 585794
www.envirowise.gov.uk

Envirowise offers free environmental information and practical assistance. As well as advice through the telephone helpline, and an extensive range of publications such as ‘Finding Hidden Profit – 200 Tips for Reducing Waste’, businesses may be able to benefit from a free visit from a counsellor to identify measures to improve environmental performance.

Graduates for Growth
Tel: 0131 477 8029
www.graduatesforgrowth.org

Largely funded by Scottish Enterprise Edinburgh and Lothians and supported by CBI Scotland,Edinburgh Chamber of Commerce and the Edinburgh Universities, to assist small and medium companies to employ graduates. Offers a sifting and screening service, followed by a training and mentoring programme.

Greentie Centre
Tel : 031 46 4202203
www.greentie.org

The Greentie Centre maintains a user-friendly database of environmental technologies, established in response to Agenda 21, to facilitate the exchange of information on greenhouse gas mitigating technologies.

Institute of Environmental Management (IEMA)
Tel : 0131 558 8810
www.iema.net

The IEM is a professional body committed to developing sustainable business practices. It supports members through raising the professional status of environmental management in industry, and furthering environmental competence & best practice. They provide a wide range of information, arrange workshops and publish a regular quarterly journal of best practice, which is also available to non-members.

Local Authority

 

Your Local Authority can provide you with support formany aspects of your business.

Lothian & Edinburgh Environmental Partnership (LEEP)
Tel : 0131 555 4010
www.leep.org.uk

LEEP operate a number of energy, recycling, transport and other environmental projects throughout Edinburgh and the Lothians.

Napier University
Contact: Martin Askey
0131 455 2672

Napier University run a number of short courses on environmental management specifically for businesses.

New Deal Environment Task Force
Tel: 0131 454 9049

This scheme can assist you to recruit an unemployed 18 – 24 year old to conduct environmental projects, under supervision, and offers wage subsidies and money towards training.

RAGS Recycling Advisory Group Scotland
Tel : 0131 553 3303
www.rags.org.uk

RAGS represent and promote recycling and waste minimisation in Scotland.

Scottish Energy Efficiency Office (SEEO)
Tel: 0141 242 5835
www.energy-efficiency.org

The SEEO promotes many useful publications on allaspects of energy management, including ‘Practical Energy Saving Guide for Small Business’. It can also provide free advice to small and medium sized businesses and may offer a free site visit from an energy advisor to help identify savings.

Scottish Environmental Industries Association (SEIA)
Contact : Nita Redfearn Tel : 0131 472 4035
www.seia.co.uk

The SEIA assists and promotes Scottish-based environmental companies in marketing and exporting environmental technologies and services. It acts as a catalyst for environmental technology development and commercialisation, and provides a point of contact for industry throughout Scotland.

Scottish Environment Protection Agency (SEPA)
East Region Office
Tel : 0131 449 7296
www.sepa.org.uk

SEPA has taken over the functions of the Forth River Purification Board, HM Industrial Pollution Inspectorate and the waste regulation air pollution control functions of the old District Councils.

Scottish Water
Tel: 0845 601 8855
www.scottishwater.co.uk

Scottish Water is responsible for the supply of water to businesses, together with the treatment of sewage and industrial effluents.

Small Business Gateway
Tel: 0845 609 6611
www.sbgateway.com

Provides a wealth of advice, information and support for both start-up and established businesses. Aims to be a first stop for all your information needs.

VIBES Awards
www.vibes.org.uk

This annual competition and award encourages business efficiency and competitiveness through improved environmental performance. Check the web-site for case studies on previous winners.

Waste Watch
Tel : 0171 248 0242
www.wastewatch.org.uk

Waste Watch is a national agency promoting action on waste reduction and recycling. They produce a UK Recycled Products Guide, with details of companies promoting products manufactured from recycled materials.

 

6.2 Other Useful Publications [Back to Start of Section]

As well as numerous publications produced and available through the organisations listed above, the following publications may also be of interest:

The Better Business Pack
NatWest Ventures
Tel : 0131 243 4589

Produced as a joint initiative between the WWF and NatWest Group, the Pack is full of checklists and practical tips to help increase profits by reducing environmental impact.

Croner’s Environmental Management
Croners Publications
Tel: 0181 247 1175
www.croner.co.uk

One of a number of practical guides produced by Croners. Regularly updated and also available on CD ROM.

ENDS
Environmental Data Services
Tel: 0171 278 4745
www.ends.co.uk

Monthly report covering environmental issues including environmental standards, industry/policy trends, court activity and events. ENDS also publish a Directory of Environmental Consultants.

Environment Business
Information for Industry
Tel : 020 7393 7845

Fortnightly newsletters and bi-monthly magazines covering UK & EU environmental policy, legislation. Environment Business also publishes an Environmental Directory.

Environmental Compliance Manual
Information for Industry
Tel : 020 7393 7845

The manual covers all aspects of environmental regulations and is updated quarterly. A computerised version is also available.

Going Green
Edinburgh Chamber of Commerce
Tel: 0131 477 7000

An invaluable handbook of environmental guidance for managers of tourism businesses.

Green Futures
Forum for the Future
Tel: 01223 564334

Bi-monthly magazine containing information opinion and debate. The focus is on communicating solutions and best practice.

Green Guide to Scotland
Green Guide Publishing
Tel: 0171 354 2709
www.greenguideonline.com

Eco-friendly consumers directory. Contains only regional listings aimed at enabling the consumer to make decisions on an informed basis. Also available on-line.

Green Office Action Plan
Friends of the Earth (Scotland)
Tel : 0131 554 9977

Friends of the Earth produced this guide for busy office administrators who want to help the environment.

Less is More
Scottish Water
Tel: 0131 445 6433

Final report of the East of Scotland Waste Minimisation Project. Contains results of the project and useful case studies.

Managing Waste – a business guide
The Open University
Tel: 01908 858794
www.open.ac.uk/studentweb/t541

A guide designed to help you understand the production of waste; this contains tools to review waste, checklists and case studies. Some very useful checklists are available free on the web-site.

Materials Recycling Handbook
Tel : 0181 277 5540

A comprehensive guide to specifications for most sectors of recycling in the UK.

No Time to Waste –a practical guide to waste minimisation
SEPA
Tel: 0131 449 7296

This useful video takes you step-by-step through the drivers for waste minimisation and outlines a systematic approach, all illustrated with case-studies

Success & Sustainability
Midlothian Chamber of Commerceand Enterprise
Tel: 0131 456 1234

 

A guide to sustainable development for owners and managers of small and medium-sized businesses – what it is and why it matters, and what to expect for the future.

Contents | Introduction | Cost Savings | Minimising Commercial Risks | Improving Your Commercial  Advantage | Making Things Happen | Useful Contacts & Publications

 

 

 

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